10 things a Virtual Assistant can help you with in the Summer Holidays

With not long to go now until the Summer holidays, it’s an extremely busy time for everyone, especially for small business owners and entrepreneurs. There are passports and paperwork to get organised, last minute holiday purchases to be made, not to mention a whole stack of work that needs to be completed before you jet off to the sun!

There’s a stack of work to be done before you jet off to the sun

When you think about it, the lead up to your holiday can be one of the most stressful times of the year.  For many of us, it’s extremely difficult to leave work behind. But there is a way you can avoid the stress and last minute panic. A Virtual Assistant can step into your shoes and take care of your business, giving you the reassurance to know tasks will be dealt with and clients looked after in a professional way.

Let us step into your shoes…

Hire a Virtual Assistant!
A Virtual Assistant can help you with a wide variety of tasks, helping you to fully switch off and enjoy your holiday.  Leave your mobile phone behind and let us take care of your business for you whilst you spend time with your family and friends.

Here are 10 suggestions for tasks that you can delegate to your Virtual Assistant to make your life a little easier before, and during, your holiday:

1. Managing your diary
Lunches, dinners, important meetings, it can seem never ending!  We can keep track of all the invitations and enter them into your diary and set reminders so that you are aware of what you are doing and where you need to be!

2. Keeping on top of your emails
That feeling of dread when returning from your holiday to hundreds of emails in your inbox can be eliminated.  We can help with managing your emails for you, sifting out the important ones and responding to any urgent enquiries, saving you time when you return.

3. Managing your important business calls
Leave your mobile phone at home and let us manage your calls.  The last thing you want to be doing is answering a business call when you’re relaxing by the pool. We offer a professional service allowing you the time to relax and switch off.

4. Updating social media
We all look forward to shutting down our laptops and switching off from work for a couple of weeks when we’re on our holiday, however, we still need to be active on social media. We can schedule your social media content for you so that you don’t drop off the radar.

Don’t drop off the radar

5. Marketing
You’re exhibiting at an event later in the year and you require some marketing materials designed and printed.  Brief us with what your requirements are and we can arrange this all for you, ready for you when you return.

6. Newsletter
Got something to shout about? Provide us with a draft with your latest news, tips and offers and we can send out a summer themed newsletter to your mailing list for you. Now is a great time to send a newsletter wishing your clients a happy summer.

7. Chasing outstanding payments
Have a few outstanding payments due from earlier in the year? Now’s the time to chase them. We can send out a few polite, gentle reminders to tidy up your books, ready for your return.

8. Last minute travel arrangements
You’re off to spend 2 weeks in the sun but you still need to book your train tickets to the airport and book some important travel arrangements for a conference you are attending when you return. Let us take care of the arrangements for you.

9. Project management
You are working on an important project and you need to keep on top of progress, chasing suppliers, ensuring important deadlines don’t slip while you’re away.  Brief us before you go and we can happily manage this for you, ensuring milestones are met and completed.

10. Delegate!
These are just a few ways that we can support you and your business with. Give yourself permission to delegate, switch off, relax and enjoy that all important time with your family and friends.

Relax and enjoy!

For more information how we can work with you and support your business, please call 07888 679118 or email thealternativepa@outlook.com.

Visit www.thealternativepa.com

“Working with Debbie as my PA is a delight. She has so many talents; she is very organised, capable, flexible and proactive. She performs a number of duties for me: full PA support, market research, designing marketing materials, social media and assisting with projects. She also helps me set and keep to milestones which move my businesses forward. I have every confidence in allowing her to be client- facing too. She has made a huge impact in making my business run more smoothly and she is such a pleasure to do business with.”
Judith Hogarth, Health and Well-being practitioner, Dendra

“In our business we often have unpredictable peaks in workload,  for example foreign delegations seeking to visit us with little notice. Thankfully, we are able to use to Debbie to plan, arrange and oversee their programmes and we are 100% confident things will be done correctly, efficiently and professionally”.
Matthew Anderson | Managing Director, TVET UK

Let us support you and your business

 

 

Good Intentions for the New Year

With 2017 now upon us and with everyone talking about goals and resolutions, have you sat down and reviewed the last year and given thought to what you want to achieve in 2017 and how you are going to go about it and what tools and support you need?

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  • Are you struggling with those mundane tasks which seem to get in the way or you just never get round to completing.
  • Are you spending too much time on admin when you should be focusing on your customers and growing your business and doing what you are good at?
  • Do you not have time to market your business; promote your business on social media platforms and conduct competitor research?
  • Want to plan an event but just not sure how to go about it?

If the answer is “yes” to any of these questions, then The Alternative PA, Virtual Assistant service, can support your business with administration, marketing and planning that all important event. We offer an affordable, competitive, and flexible business support solution.

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Call us today on 07888 679118 or take a look at our list of areas we can support you with “How we can help you”

Now is a time to plant the seeds of intention for 2017!

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We look forward to talking with you and helping you grow your business in 2017.

The Alternative PA

 

There’s not much a Virtual Assistant can’t do!

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‘The Alternative PA’ offers a free 2 hour consultation

With Christmas now come to an end, you are probably feeling that you’ve indulged a little too much, so making a New Year’s resolution list will of course make you feel much better.

So if you’re a brand new business just starting up; own a small business or a budding entrepreneur, then hiring a virtual assistant should most definitely be on your list of new year’s resolutions.

The overhead costs involved in hiring permanent staff, providing them with desk space and equipment to carry out the job, as well as tax, national insurance, employee benefits sickness, holiday pay and pensions are all excellent reasons why you should take the plunge into hiring a Virtual Assistant and it is by far a cost effective way of operating your business.

By hiring a Virtual Assistant or Virtual PA, you’ll reap the rewards of having a highly skilled and experience Executive PA, who only works for the hours you pay them and with ever increasing diaries and social lives, the Virtual Assistant is here to help you with not only your work life but your personal life too.

Virtual Assistants manage your diary, emails and phone calls, design PowerPoint presentation, prepare excel spreadsheets, provide book keeping management, manage your social media and marketing and events.  We’re also happy to help with household chores, such as walking the dog, purchasing gifts for a loved one and collecting the dry cleaning.

It’s entirely up to you how you utilise your Virtual Assistant’s skills and don’t be afraid to ask them what they are capable of doing.  They may even suggest easier ways for you to work, by implementing different ICT systems, thus saving you time and of course money.

Virtual Assistants are keen to help small businesses to grow and stand out in the business world and to enable them to operate more efficiently, enhancing  productivity, thus enabling them to free up time to look after current customers and most important of all gain new customers!

So what you waiting for!

Contact The Alternative PA on 07888 679118 or email thealternativepa@outlook.com

web:  thealternativepa.com

10 things a Virtual Assistant can do for you in the lead up to Christmas

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With not long now to go until Christmas, it’s an extremely busy time for everyone, especially for small business owners and entrepreneurs. There are presents to organise, parties to attend, cards to send and a whole stack of work that needs to be finished before the end of the year!

When you think about it like this, Christmas can quickly feel like the most stressful time of the year, not the most wonderful! But there is a way you can relieve the festive pressure…..

Hire a virtual assistant!
A Virtual Assistant can help you with a wide variety of seasonal tasks, helping you to enjoy the Christmas period, rather than feel increasingly stressed as the end of the year draws closer.

Here are 10 suggestions for tasks that you can delegate to your virtual assistant to make your life a little easier on the run up to Christmas:

1.Organising presents
Are you planning to send present to clients and colleagues? If you have something in mind, or even if you don’t, brief your virtual assistant on what sort of present you would like to send out, your price range and they will do the rest, including ordering and sending!

2.  Christmas cards/e-cards
Want to send some Christmas cheer to your favourite business contacts? No matter whether you choose the traditional card, or opt for the more environmentally friendly e-card, your virtual assistant will be able to put them together and send them out without you having to lift a finger!

3.  Organising your Christmas party
If you plan to hold a Christmas party, your virtual assistant can help with finding the perfect venue, setting up caterers, sending out invites and keep a list of RSVP’s. There is nothing more stressful than trying to be a gracious host while planning everything yourself, so take the pressure off by getting your VA to help!

4.  Bringing festive cheer to your home
Haven’t quite managed to bring some festive cheer to your home as yet? Let us go buy the tree and decorations for you and decorate your house for you, garlands, baubles and snowflakes can adorn your home.

5.  Newsletter
Got something to shout about? Provide your assistant with a draft with your latest news, tips and offers, and they can send out a festive newsletter to your mailing list for you. Now is a great time to send a newsletter wishing your clients a Happy Christmas and letting them know your plans for next year.

6.  Chasing outstanding payments
Got a few outstanding payments due from earlier in the year? Now’s the time to chase them, when everyone is full of merriment and cheer! Your VA can send out a few polite, gentle reminders to tidy up your books, ready for the new year.

7.  Manage your diary
Lunches, dinners, Christmas parties, it can seem never ending! Ask your virtual assistant to keep track of all the invitations and enter them into your diary and set reminders so that you are aware of what you are doing and where you need to be! Plus we can get your diary organised for next year’s appointments

8.  Updating social media
We all look forward to closing the doors over Christmas, shutting down our laptops and switching off from work for a couple of weeks, but you still need to be active on social media! Your VA can schedule some festive content for you so that you don’t drop off the radar.

9.  Last minute travel arrangements
You’re off to spend Christmas in London but haven’t booked your train tickets and you would really like to book tickets for a show and dinner while you’re visiting, then let us take care of this for you

10.  Unfinished projects
If you have a list of unfinished projects that need to be complete by the end of the year and you are struggling for time, hand it over to your virtual assistant who will finish them all off so that you can have a fresh start in 2015.

These are just a few ways that your virtual assistant can help you to feel less “Bah-humbug” and more “Merry Christmas”!