10 things a Virtual Assistant can help you with in the Summer Holidays

With not long to go now until the Summer holidays, it’s an extremely busy time for everyone, especially for small business owners and entrepreneurs. There are passports and paperwork to get organised, last minute holiday purchases to be made, not to mention a whole stack of work that needs to be completed before you jet off to the sun!

There’s a stack of work to be done before you jet off to the sun

When you think about it, the lead up to your holiday can be one of the most stressful times of the year.  For many of us, it’s extremely difficult to leave work behind. But there is a way you can avoid the stress and last minute panic. A Virtual Assistant can step into your shoes and take care of your business, giving you the reassurance to know tasks will be dealt with and clients looked after in a professional way.

Let us step into your shoes…

Hire a Virtual Assistant!
A Virtual Assistant can help you with a wide variety of tasks, helping you to fully switch off and enjoy your holiday.  Leave your mobile phone behind and let us take care of your business for you whilst you spend time with your family and friends.

Here are 10 suggestions for tasks that you can delegate to your Virtual Assistant to make your life a little easier before, and during, your holiday:

1. Managing your diary
Lunches, dinners, important meetings, it can seem never ending!  We can keep track of all the invitations and enter them into your diary and set reminders so that you are aware of what you are doing and where you need to be!

2. Keeping on top of your emails
That feeling of dread when returning from your holiday to hundreds of emails in your inbox can be eliminated.  We can help with managing your emails for you, sifting out the important ones and responding to any urgent enquiries, saving you time when you return.

3. Managing your important business calls
Leave your mobile phone at home and let us manage your calls.  The last thing you want to be doing is answering a business call when you’re relaxing by the pool. We offer a professional service allowing you the time to relax and switch off.

4. Updating social media
We all look forward to shutting down our laptops and switching off from work for a couple of weeks when we’re on our holiday, however, we still need to be active on social media. We can schedule your social media content for you so that you don’t drop off the radar.

Don’t drop off the radar

5. Marketing
You’re exhibiting at an event later in the year and you require some marketing materials designed and printed.  Brief us with what your requirements are and we can arrange this all for you, ready for you when you return.

6. Newsletter
Got something to shout about? Provide us with a draft with your latest news, tips and offers and we can send out a summer themed newsletter to your mailing list for you. Now is a great time to send a newsletter wishing your clients a happy summer.

7. Chasing outstanding payments
Have a few outstanding payments due from earlier in the year? Now’s the time to chase them. We can send out a few polite, gentle reminders to tidy up your books, ready for your return.

8. Last minute travel arrangements
You’re off to spend 2 weeks in the sun but you still need to book your train tickets to the airport and book some important travel arrangements for a conference you are attending when you return. Let us take care of the arrangements for you.

9. Project management
You are working on an important project and you need to keep on top of progress, chasing suppliers, ensuring important deadlines don’t slip while you’re away.  Brief us before you go and we can happily manage this for you, ensuring milestones are met and completed.

10. Delegate!
These are just a few ways that we can support you and your business with. Give yourself permission to delegate, switch off, relax and enjoy that all important time with your family and friends.

Relax and enjoy!

For more information how we can work with you and support your business, please call 07888 679118 or email thealternativepa@outlook.com.

Visit www.thealternativepa.com

“Working with Debbie as my PA is a delight. She has so many talents; she is very organised, capable, flexible and proactive. She performs a number of duties for me: full PA support, market research, designing marketing materials, social media and assisting with projects. She also helps me set and keep to milestones which move my businesses forward. I have every confidence in allowing her to be client- facing too. She has made a huge impact in making my business run more smoothly and she is such a pleasure to do business with.”
Judith Hogarth, Health and Well-being practitioner, Dendra

“In our business we often have unpredictable peaks in workload,  for example foreign delegations seeking to visit us with little notice. Thankfully, we are able to use to Debbie to plan, arrange and oversee their programmes and we are 100% confident things will be done correctly, efficiently and professionally”.
Matthew Anderson | Managing Director, TVET UK

Let us support you and your business

 

 

10 Tips for Organising a Successful Event

Whatever the event is you are planning; excellent event management is essential for any successful event.

Set your objectives

Be clear, concise and measurable.
Are you raising awareness about your business?
Are you launching a new business?
Perhaps your fundraising for a charity?

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Set a budget

What is your budget? Compile a spreadsheet with all the overhead costs.
Consider or not whether you will you charge an entrance fee for your event to cover costs?

Find the perfect venue

This is one of the most time consuming jobs in planning your perfect event, consider size of venue, access, disabled access, public transport, parking and most importantly is the ambience right for the event you are creating?

Bucks Dawn
The stunning Buckminster Barn

Set a date

Once you have found the perfect venue, ensure you leave plenty lead time to set the date in the diaries, inform all invitees, and parties involved asap.  You need plenty time to organise all the different elements of the event.

Brainstorm

Hold a brainstorming meeting with your staff, volunteers and anyone else you think may be beneficial to the meeting.  This can set out a plan of action and don’t be afraid to assign jobs, after all organising an event isn’t an easy task!

Food glorious food!

This is so important at an event – ask people you know for recommendations on caterers if you don’t have any contacts of your own.  Don’t be frightened to ask for a tasting session prior to booking.  Good food equals happy people.

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We can help style the venue and tables

 

Equipment

Will you need to hire any equipment? e.g. OHP & screen, generator if outdoors event, marquees etc?

Entertainment

Adding music to an event can really add to the atmosphere and boost the event. Again, if friends or colleagues have recommendations this is a great place to start.  Listen to the band or musician before you book them!  Consider are they right for the event?

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Live entertainment can really add that certain something to an event

Sponsorship

Think about your business partners and suppliers, would they like to be involved and gain press coverage out of the event?

Marketing

Organise a communications plan and list all types of marketing which will be required, print, Eventbrite, e-shots & social media. Social media can be extremely powerful marketing tool. Why not run a competition on social media giving away free tickets to your event.  Ask people to like your page and share the competition.  Also, don’t forget to ask your suppliers to share the event on their respective pages too.

To enquire about our event planning services, please contact us on 07888 679118 or email thealternativepa@outlook.com. We love to hear from you.

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What our clients think

“So, less than 12 weeks left until our big day!  To be honest, at first, I didn’t see the need for or the additional expense of a wedding planner. After a free initial consultation with Debbie, I realised that her expertise and wide range of contacts could be of real benefit to us when planning our wedding. It has been, for us, financially a cost that we have recovered in time and savings. Debbie has sourced  a fantastic caterer, a local musician to accompany one of my friends who is going to sing for us and knowing that we were on a budget, encouraged me to go into charity shops to look for dresses and accessories.  Very quickly, I found a near-perfect dress which is now being “up-cycled” to become my dream dress for a starting price of only £75!! I highly recommend Debbie to assist you with your wedding planning. She is great to work with, has a wealth of knowledge and is professional without ever losing sight that it is your big day.
Marie, Newark

“Wanted to say a big thank you for all your hard work that went into such a great day yesterday, the music and dancers were brilliant and certainly kept customers in the room for longer! The feedback from customers is that they really enjoyed themselves and were asking when’s the next one! You did a great job and just wanted to say a big thank you !!”
Vintage Trader

“I can highly recommend this lady , she is very well organised and has an eye for detail.  She is an experienced PA and Event Organiser. If you are a sole trader, SME or a larger company , Deborah has the experience in marketing on Social Media, managing your website or in traditional marketing role and for event organising she can organise a wedding, conference, relaunch of your business or the opening of your business. Deborah has organised several vintage fairs and if you go to www, Facebook.com/beasboutiquegrantham you can see the events and reviews. No business to small or large, give Deborah your brief she will cost the job on a hourly rate”.
Carol @ Quirky Quirky.